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Administrative Assistant

Open Position

Supervisor: Executive Director

Part-Time Position (20-25 hours/week Mon-Fri) Benefits: None
Start Date: Immediately

Job Purpose: Provide assistance to the Executive Director (ED) of THRIVE Center /Show and Tell which serves under-served families of children with disabilities in the Denver metro area. You will manage mostly business-related tasks for the ED such as creating reports, basic bookkeeping tasks, communicating with vendors, taking minutes, managing the center and other organizational tasks. To do this role properly you should have a detailed understanding of the full Microsoft Office suite, be extremely fast at solving problems and have experience as an executive or administration assistant in the past.

Pay Rate: $21.00 per hour

Essential Job Responsibilities
• Answering phones and routing calls to the correct person and taking messages.
• Preparing financial statements, reports, memos, invoices, letters and other documents.
• Handling basic bookkeeping tasks.
• Filing and retrieving corporate records, documents, and reports.
• Researching and conducting data to prepare documents for review and presentation to boards of
directors, committees, and executive.
• Helping prepare for meetings and workshops
• Accurately recording minutes from meetings.
• Using various software, including word processing, spreadsheets, databases, and presentation software
• Reading and analyzing incoming memos, submissions, and distributing them as needed.
• Performing office duties that include ordering supplies.
• Provide general administrative support.
• Maintains accurate records; inputs information into database
• Maintains current information on the organization’s website
• Ensures that resource materials are filed properly and easily locatable to staff
• Contacts, establishes, and maintains relationships with community agencies and organizations.
• Locates and participates in community events, fairs, festivals, etc.
• Maintains confidentiality of information.
• Performs other duties as assigned.

Organizational Relationships
Reports directly to the Executive Director.

Supervisory Responsibility
Has supervisory responsibility of interns and volunteers.

Education or Formal Training
• High School Graduate or equivalent required
• One-year related experience

Required Skills and Knowledge
• Strong commitment to work in a team environment
• Strong willingness to take initiative
• Strong communication, organizational, leadership, and management skills
• Strong written communication skills
• Strong customer service skills including listening skills
• Proficiency with databases, Word and Excel
• Experience with photocopiers and other office equipment

Other Requirements
• Ability to work some evenings and some Saturdays for trainings and fairs during various times of the year
• Must follow proper safety procedures when performing physical job tasks
• Must have reliable transportation

Preferred but Not Required
• Bi-lingual
• Social Media: Online Content Coordination


Contact: Yvette Plummer
You can send resume and cover letter in either the following manner:

Mail to:
Show and Tell/THRIVE Center
3131 S. Vaughn Way #214
Aurora, CO 80014

Email to:
yvette@weshowandtell.org

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